MULTI IN ONE: learn powrpoint

Preparing To Print In Powerpoint

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In PowerPoint you can print notes pages, slides (one slide per page) and handouts of your presentation. A presentation that has been printed out allows your audience to follow along as you give your presentation and to gives them a record to refer to after the presentation. Before you print anything, you need to prepare your presentation by setting the slide size, page orientation, and starting slide number. Click Design > Page Setup > Page Setup, and in the Page Setup dialogue we can change things like the slide orientation (portrait or landscape) and also the dimensions of the printable area.</div>
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<img alt="Page Setup in PowerPoint" src="http://www.electricteacher.com/images/page-setup.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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The <em>Slides sized for</em> drop down list allows you to select some commonly used sizes for printouts, but you can also change the width and height manually using their respective input boxes. If you want to print an overhead transparency, select overhead from the Slides sized for list. The Number slides from box allows you to change what page number prints on the very first slide or handout.</div>
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By default, PowerPoint slide layouts appear in landscape orientation but you can change this using the Page Setup or Slide Orientation button.</div>
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Printing The Presentation</h2>
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Once you have made all the preliminary preparations outlined above, you are ready to print. Click File > Print</div>
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<img alt="Print in PowerPoint" src="http://www.electricteacher.com/images/print-in-powerpoint.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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On this panel you can specify how many copies you want to print and using what printer. If you want to print only a selection of slides in the presentation, you can use the Slides drop down list to select one of:</div>
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<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Print All Slides</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Print Selection (only prints the slides you have selected)</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Print Current Slide</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Custom Range (then use the Slides input box below to type in the page numbers you want to print)</li>
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The next drop down list allows you to select full page slides, notes pages or the presentation's outline to print, or if you want to print handouts you can specify how many slides per page.</div>
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Moving down, you can choose to print your presentation on one slide only or on both sides of the paper. If printing on both sides you can select which edge (the short or long edge) of the paper separates consecutive pages.</div>
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The remaining selections allow you to choose whether to collate your printouts and whether to print in colour, grayscale or in black and white. There is also a sneaky little link at the bottom for editing header and footer details. Once all teh settings have been addressed, click the big Print button at the top.</div>
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Preparing To Print In Powerpoint

In PowerPoint you can print notes pages, slides (one slide per page) and handouts of your presentation. A presentation that has been print...

How To Save Your PowerPoint Presentation As A Web Page

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Saving your Microsoft PowerPoint presentation as a web page allows you to then post it to the web. PowerPoint is able to retain the presentation's integrity so that viewers on the web are able to see it as though the presentation was being run as normal. The advantage of publishing your presentation to the web like this is that you always have it available to you - provided that you have internet access, of course. The bad news is that PowerPoint 2010 does not have that functionality - boo! However, in Microsoft Office 2010, there is a web versions of PowerPoint, so that may be the reason this functionality has been removed.</div>
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Nevertheless, if you have a version of PowerPoint between 2000 and 2007 inclusive, you will be able to save your presentation as a web page.</div>
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To save a PowerPoint presentation as a web page, click File > Save As A Web Page. When the Save As dialogue box appears, use the Save In box to navigate to the location of your web server. Don't forget to name your presentation and then click Publish.</div>
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The Publish as a Web Page dialog box will appear. Here, you need to make selections to customise how your presentation will be displayed. Under Publish What, select Complete presentation if you want to publish all slides or choose a selection of slides you want to publish. Leave the check next to Display speaker notes if you want them to be available.</div>
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In the Browser Support section, select the following:</div>
<ul style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px; list-style: none;">
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Microsoft Internet Explorer 4.0 or later ( high fidelity) if you want your presentation to be viewed only in Internet Explorer. This takes full advantage of the presentation and allows you to view in full screen. If you know your audience will be using Internet Explorer then this is the best choice to make. It will, however, work in the Latest version of Netscape. You just can’t do the full screen.) This method of saving usually (or used to!) looks the best.</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Microsoft Internet Explorer or Netscape 3.0 or later. If some of your audience will be using Netscape (older versions than the newest one), then you should make this your choice.</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">All browsers listed above. This will create larger files but if your audience is using IE or Netscape and file size is not an issue then you can choose this type.</li>
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In the File name box, type in the path to where you want to save (on your web server) or click on the Browse button to browse to it.</div>
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Click the Web Options button and then click on the drop down next to the Colours box and choose the colours you want for the text and background of the outline. Here the default options are usually sufficient, but modify them to suit your needs. Click OK and then click Publish.</div>
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This creates two files. If you called your show "ImprovingEfficiency" then after saving the file you will have created a folder called ImprovingEfficiency_files and a .htm file called ImprovingEfficiency.htm. If you are using FrontPage you can import these files into your web site. Create a link to the ImprovingEfficiency.htm file. When your visitors click on this link it will open up the PowerPoint show.</div>
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The show should open up in a browser to preview it.</div>
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How To Save Your PowerPoint Presentation As A Web Page

Saving your Microsoft PowerPoint presentation as a web page allows you to then post it to the web. PowerPoint is able to retain the presen...

Saving Your New PowerPoint Presentation

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When you create a PowerPoint presentation you will have to save it at some point - and it's better if you do this sooner rather than later. It's also a good idea to keep saving your work periodically as you never know when you will lose power or when your computer is likely to crash. Keep saving! If you don't, sooner or later you will lose some of your hard work. It's happened to us all, and saving your changes takes so little time that there is no excuse.</div>
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If you are working on a new presentation, the first time you save, PowerPoint will prompt you to give it a name and locate a place on your computer to save it. There are two ways to save: using the ribbon and using the keyboard shortcut. Let's look at using the ribbon first: click the File tab > Save.</div>
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<img alt="Saving Your PowerPoint presentation" src="http://www.electricteacher.com/images/saving-your-presentation.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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The usual save as dialogue box will appear, prompting you to supply a name and location for the presentation. Here is that dialogue box, for those who haven't seen it before:</div>
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<img height="407" src="http://www.electricteacher.com/images/save-as-dialogue.gif" width="640" /></div>
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Think of a meaningful name for your presentation and type it into the File name input box. Try to avoid names like Presentation2 as you will soon forget what the purpose of the presentation is. It's better to use names like "Introducing Science" etc. Once you have named your presentation, navigate to a location on your computer's hard drive and save it there.</div>
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There is a quicker way of saving presentations using keyboard shortcuts. You can also perform a file save by pressing ctrl-s. If this is the first time you have saved your presentation, you will again be prompted to name it and find a place for it to be stored. Thereafter, you can periodically press ctrl-s and your changes will be saved immediately.</div>
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Saving Your New PowerPoint Presentation

When you create a PowerPoint presentation you will have to save it at some point - and it's better if you do this sooner rather than l...

Pointer Options In PowerPoint

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The pointer in PowerPoint is a really good tool to draw attention to elements you want your audience to focus on. While you are running your presentation, you can activate the pointer and then draw, write or highlight anything you want on the screen. This is a visual aid for your audience and so this tool is only available when you are running your presentation.</div>
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To activate the pointer, right click on any slide and select Pointer Options > Pen. There are three options available for the pointer:</div>
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<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Arrow - this is the default pointer and is good for pointing at things.</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Pen - the pen pointer is good for drawing a circle around things and for impromptu writing.</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Highlighter - the highlighter pointer applies a highlight background, similar to the highlighting you can do in Microsoft Word.</li>
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To use the pen and highlighter, you will need to click and drag.</div>
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<img alt="Pointer Options In PowerPoint" src="http://www.electricteacher.com/images/pointer-options-in-powerpoint.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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Here's an example of the pen pointer in use:</div>
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<img alt="The Pen Pointer In PowerPoint" src="http://www.electricteacher.com/images/pen-pointer.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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You can change the colour of the ink used by right clicking again and selecting Pointer Options > Ink Colour. Select the new colour and it will be used on all new drawings. It won't affect anything you've already drawn.</div>
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Here's an example of the highlighter in use:</div>
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<img alt="The Highlighter In PowerPoint" src="http://www.electricteacher.com/images/highlighter-in-powerpoint.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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You can change the ink colour of the highlighter in the same way that you can change the ink colour for the pen pointer.</div>
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At the end of your presentation, if you've drawn anything on a slides, PowerPoint asks whether you'd like to keep your ink annotations.</div>
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<img alt="Keep Ink Annotations In PowerPoint" src="http://www.electricteacher.com/images/keep-ink-annotations.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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If you choose Keep, what you have drawn is saved on the slide and will be displayed next time the presentation is run. The drawing is saved as an object that you can edit afterwards.</div>
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Pointer Options In PowerPoint

The pointer in PowerPoint is a really good tool to draw attention to elements you want your audience to focus on. While you are running yo...

Powerpoint Slide Show

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At any time during the creation of your PowerPoint presentation, you can run it to see a preview. This will show you how your presentation looks when you run it for real.</div>
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There are several ways to start your presentation. You can:</div>
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<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">click Slide Show in the ribbon > Start Slide Show, and then choose the most appropriate way to run your slide show.</li>
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Generally speaking, you have two options: to start the presentation from the current slide, or from the beginning. In addition, <em>PowerPoint 2010</em> brings you the power  to <strong>broadcast slide shows</strong>!</div>
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<img alt="Running a PowerPoint presentation" src="http://www.electricteacher.com/images/run-a-powerpoint-presentation.gif" /></div>
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Self-Running PowerPoint Presentations</h2>
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Microsoft give you the ability to create self-running PowerPoint presentations, which are a great way to communicate information without having to have someone available to run a slide show presentation. For example, you might want to set up a presentation to run unattended in a booth or kiosk at a trade show or convention, or send a CD with a self-running slide show to a client. A self-running presentation restarts when it has finished and also when it has been idle on a manually advanced slide for longer than five minutes.</div>
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Powerpoint Slide Show

At any time during the creation of your PowerPoint presentation, you can run it to see a preview. This will show you how your presentation...

Powerpoint Spell Check

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You've spent a lot of time and effort into planning the structure of your presentation, designing it and then adding the whistles and bells in the form of graphics, video or animation. There's one last thing you need to check. Spelling! Poor spelling can really let down an otherwise professional presentation, so you shouldn't neglect this important but often overlooked step. Spelling and grammar mistakes can distract readers from the work that you put into your documents, so you want to eliminate these mistakes. Fortunately, PowerPoint has it's own tools to perform your proofing tasks.</div>
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You have different options when it comes to checking your spelling. You can allow PowerPoint to use its automatic spellchecker as you create your presentation (the wavy red, blue, and green lines). Alternatively you can postpone the spellchecking until you have completed your presentation.</div>
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Viewing PowerPoint Proofing Options</h2>
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You can view your current PowerPoint proofing options by clicking the File tab > Options > Proofing.</div>
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<img height="521" src="http://www.electricteacher.com/images/powerpoint-proofing-options.gif" width="640" /></div>
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This window gives you a lot of control over how PowerPoint will proof your presentation. The first button allows you to set the auto correction settings (more on that in another tutorial).</div>
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Some of the options shown in the window that is displayed apply to all Microsoft Office programs. Regardless of which program you are using to change the option, the setting that you select applies to all the programs. These options are titled<em>When correcting spelling in Microsoft Office programs</em>. Towards the bottom you can set PowerPoint specific proofing options in the section titled <em>When correcting spelling in PowerPoint</em>.</div>
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The following is an explanation of what the proofing options do.</div>
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<tr><th style="background-color: black; background-image: url(http://www.electricteacher.com/images/gridline-bg01.jpg); background-position: initial initial; background-repeat: repeat no-repeat; color: white;">Proofing Option</th><th style="background-color: black; background-image: url(http://www.electricteacher.com/images/gridline-bg01.jpg); background-position: initial initial; background-repeat: repeat no-repeat; color: white;">Explanation</th></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Ignore words in UPPERCASE</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Ignore words in which all letters are uppercase. For example, if you select this option, the spelling checker does not flag ABC as a mistake.</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Ignore words that contain numbers</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Ignore words that contain numbers. For example, if you select this option, the spelling checker does not flag a1b2c3 as a mistake.</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Ignore Internet and file addresses</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Ignore words that are Internet and file addresses.</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Flag repeated words</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Ignore repeated words. For example, if you select this option, the spelling checker does not flag beep beep as a mistake.</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Enforce accented uppercase in French</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Alert you to French words that contain uppercase letters that are missing an accent mark. When you are using the French (Canadian) dialect, by default this option is always turned on, because the dictionary for this language includes the accented uppercase form of words in this language.</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Suggest from main dictionary only</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Suggest words only from the main dictionary that is built into the spelling checker. If you select this option, words from your custom dictionaries are not included in the list of suggested words when you check the spelling of a document.</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Check spelling as you type</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">While you work in a document, the spelling checker can work in the background, searching for mistakes. As a result, when you finish the draft that you are working on, the check spelling process goes faster. This can save you time, especially with large documents.</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Use contextual spelling</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">PowerPoint will use context to determine whether a word is misspelled. For example, "a pear of shoes" would flag "pear" as being misspelled.</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Hide spelling errors</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Your PowerPoint flags misspelled words while you work, so that you can easily see them. If you don't want PowerPoint to do this, check this box.</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;"></td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;"></td></tr>
</tbody></table>
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Manually Proofing Your PowerPoint Presentation</h2>
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At any point you can decide to spell check your entire presentation. Click Review > Proofing > Spelling. The next misspelled word in the presentation is highlighted in the spelling window, together with a brief description of the mistake and also possible actions on the word. For example, this is a word that wasn't found in the PowerPoint dictionary:</div>
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<img alt="Word Not In Dictionary" src="http://www.electricteacher.com/images/word-not-in-dictionary.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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There is a variety of buttons to the right of the window that allow us to take different actions, such as to ignore the misspelling, add it to the dictionary or change it to one of the words that PowerPoint suggested as a replacement.</div>
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Moving on to the next example misspelling and we can see a contextual misuse of the word "pear" in "a pear of shoes":</div>
<div style="text-align: center;">
<img alt="Wrong Word In Context" src="http://www.electricteacher.com/images/wrong-word-in-context.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /></div>
</div>

Powerpoint Spell Check

You've spent a lot of time and effort into planning the structure of your presentation, designing it and then adding the whistles and ...

Inserting Sound In PowerPoint

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Careful use of sound in your Microsoft PowerPoint presentation can do wonders to enhance it. However, it's easy to get carried away and if you are not careful, you may confuse and distract the audience too much from the message you are trying to convey. Bear this in mind and be careful to use sound clips sparingly. Used wisely, sound (and video) effects can quickly catch your viewers’ attention.</div>
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There are a few different ways to add a sound clip in PowerPoint.</div>
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Powerpoint Sound Clips</h2>
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To insert a sound clip into your PowerPoint presentation, click Insert > Media > Ausio. You'll notice that the audio button is split into two. Click on the lower half of the button and you'll find the following options available to you:</div>
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<img alt="Insert Sound In Microsoft PowerPoint" src="http://www.electricteacher.com/images/insert-sound-in-microsoft-powerpoint.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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We'll go through each option now.</div>
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Audio From File</h2>
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This is the most straight forward option. If you have a sound file stored somewhere on your computer, use this option to navigate to it, select it and insert it. The icon representing a sound clip is inserted onto the slide you had selected.</div>
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<img alt="Sound Playback Tools In Microsoft PowerPoint" src="http://www.electricteacher.com/images/sound-playback-tools-in-powerpoint.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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While the sound clip is selected, you will be able to see the basic sound playback tools below the clip: play, rewind, fast forward and volume controls. You can also position the playback point to a specific place in playback using the timeline. The progress in minutes and seconds also appears to the right of the timeline, to let you know how far through the recording you've progressed.</div>
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While the audio clip is selected, you'll also see the Adio Tools contextual tab displayed in the ribbon, allowing you to perform a variety of audio tasks on the clip.</div>
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<img alt="Audio Tools Contextual Tab In Microsoft PowerPoint" src="http://www.electricteacher.com/images/audio-tools-tab-in-powerpoint.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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The Format tab mostly contains commands for use with video, but the Playback tab can be used with sound clips.</div>
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Clip Art Audio</h2>
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You can use the Clip Art library to insert pre made audio clips in much the same way that you would insert Clip Art images. When you click The Clip Art Audio option, the Clip Art panel appears to the right of the work space but the <em>Results should be</em> selection list is set to Audio.</div>
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<img alt="Clip Art Audio In Microsoft PowerPoint" src="http://www.electricteacher.com/images/clip-art-audio-in-powerpoint.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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Type in the type of sound you need into the search box and press Enter or click Go. A selection of sound clips will be displayed for you to insert. Click on a particular clip and it will be inserted.</div>
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Record Audio</h2>
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The record audio option gives you the ability to record your own sound clip within PowerPoint. All you need is a microphone to record your voice. When you take this option, PowerPoint displays a dialogue box that you can use to start and stop recording your voice. Type the name of the clip in the Name box and then click the round and red record button on the right. Stop the recording by clicking the blue rectangle button in the centre and start playback using the blue triangle button on the left.</div>
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<img alt="Record Sound In Microsoft PowerPoint" src="http://www.electricteacher.com/images/record-sound-in-powerpoint.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /></div>
</div>

Inserting Sound In PowerPoint

Careful use of sound in your Microsoft PowerPoint presentation can do wonders to enhance it. However, it's easy to get carried away an...

Animation For PowerPoint

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To add a custom animation to an object in Microsoft PowerPoint, first of all select the object, then click animation in the ribbon to see all the animation options we have at our disposal. We can see a few thumbnail images representing entrance effects in the animation group.</div>
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<img alt="Add a custom animation in PowerPoint" src="http://www.electricteacher.com/images/add-a-custom-animation-in-powerpoint.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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That's not a very big selection of effects. To see more effects, click on the dialogue launcher at the bottom right of the Animation group. A more comprehensive selection of effects is then displayed in a thumbnail gallery, in the categories of:</div>
<ul style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px; list-style: none;">
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Entrance - this kind of animation brings the object onto the PowerPoint slide from a location off the slide</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Emphasis - once the object is on the slide, you can give it some emphasis with this kind of animation</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Exit - animations in this category remove the object from a slide</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Motion Paths - applying this kind of animation allows us to plot a path for the object to follow</li>
</ul>
<div style="text-align: center;">
<img alt="A thumbnail gallery of PowerPoint animations" src="http://www.electricteacher.com/images/thumbnail-gallery-for-powerpoint-animations.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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Previewing Animations</h2>
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When you hover your mouse over the thumbnail image of an animation, you can see a preview of what that animation would look like if applied. The animation plays once. You also get to see what the animation looks like when you actually apply it to the object. If you want to see a preview of the animation at any other time, click the Preview button to the far left of the Animations tab.</div>
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All slides that include an animation display a wooshing star next to the slide in slide view and slide sorter view (read more about <a href="http://megaprotypers.blogspot.com/2013/12/the-six-different-powerpoint-views.html" style="color: #4c7cbf; text-decoration: none;">PowerPoint Views</a>).</div>
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To remove an animation from an object, click on the dialogue box launcher and select None at the top.</div>
</div>

Animation For PowerPoint

To add a custom animation to an object in Microsoft PowerPoint, first of all select the object, then click animation in the ribbon to see ...

Adding Transitions To Your PowerPoint Presentation

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In Microsoft PowerPoint, slide transitions are motion effects that occur in Slide Show view when you move from one slide to the next during a presentation. You can control the speed, add sound, and even customize the properties of transition effects. To add a transition first of all select a slide in the left hand panel that contains the Slides and Outline tabs (I'd keep it simple and work in the Slides tab). The transition will occur immediately before the selected slide is displayed. Click Transitions > Transition To This Slide, and then click on the transition you want to use. If you want to see a larger selection of transitions, click on the more button (the down arrow at the bottom right of the group.</div>
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<img height="315" src="http://www.electricteacher.com/images/powerpoint-transitions.gif" width="640" /></div>
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When you hover over a thumbnail image of a transition, you can see a live preview of it applied to your slide. When you move the cursor away, the preview is removed.</div>
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If, after having applied a transition to the selected slide, you decide that you want the transition applied to all slides, click on the <em>Apply To All</em> button in the Timing Group on the same tab.</div>
</div>

Adding Transitions To Your PowerPoint Presentation

In Microsoft PowerPoint, slide transitions are motion effects that occur in Slide Show view when you move from one slide to the next durin...

Insert Clip Art In Powerpoint

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PowerPoint provides a large selection of ready made Clip Art images. These images are simple in design but their use can really help get your point across in your presentation. One advantage of using Clip Art is that the collection of images is right there raedy for you to use. You don't have to go out and take photos for your presentation, and you don't have to touch Photoshop. When you click the Clip Art button, the Clip Art panel opens on the right of the workspace.</div>
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<img alt="Insert Clip Art" height="400" src="http://www.electricteacher.com/images/insert-clip-art.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" width="273" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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We can use this panel to search for Clip Art images of certain things. In the image above, I searched for "telephone" and found four related images. To narrow down the saerch, you can click on the <em>Results should be</em> drop down list and select one of the categories of:</div>
<ul style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px; list-style: none;">
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Illustrations</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Photographs</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Videos</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Audios</li>
</ul>
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To insert a Clip Art image, click on it. You'll notice that the Picture Tools contextual tab appears in the ribbon to help you perform picture related tasks. This tab will remain visible as long as the item of Clip Art (or, indeed, any image) is selected.</div>
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If there isn't a big enough selection of Clip Art images for you here, you can always check the <em>Include Office.com content</em> checkbox when you search. Additionally, you can visit the site yourself by clicking the link at the bottom of the panel.</div>
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When you have finished working with Clip Art, you can close down the panel to reduce clutter by clicking the "x" in the top right corner.</div>
</div>

Insert Clip Art In Powerpoint

PowerPoint provides a large selection of ready made Clip Art images. These images are simple in design but their use can really help get y...

Inserting Images In PowerPoint

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To insert an image in PowerPoint, click Insert > Images. You can see hat there are four different types of image you can insert here, and we'll explore each one now.</div>
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<img alt="Insert PowerPoint Image" height="118" src="http://www.electricteacher.com/images/insert-powerpoint-image.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" width="204" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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Insert A Picture</h2>
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If you have an image, for example a photo you have taken, on your PC's hard drive, you would click on the Picture button. Then you would navigate to the place on your hard drive where the picture was located and either double click on it or select it and then click Insert.</div>
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Insert Clip Art</h2>
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When you click the Clip Art button, the Clip Art panel opens on the right of the workspace.</div>
<div style="text-align: center;">
<img alt="Insert Clip Art" height="400" src="http://www.electricteacher.com/images/insert-clip-art.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" width="273" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
<div style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px; margin-bottom: 1.5em; padding: 0px;">
We can use this panel to search for Clip Art images of certain things. In the image above, I searched for "telephone" and found four related images. To narrow down the saerch, you can click on the <em>Results should be</em> drop down list and select one of the categories of:</div>
<ul style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px; list-style: none;">
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Illustrations</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Photographs</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Videos</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Audios</li>
</ul>
</div>

Inserting Images In PowerPoint

To insert an image in PowerPoint, click Insert > Images. You can see hat there are four different types of image you can insert here, a...

How To Format Text In Powerpoint

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Most of the time, you will probably leave the text you type in your PowerPoint presentation as it is, without formatting it. However, sometimes you might like to style certain pieces of text so that it stands out.</div>
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To format some text, first of all select it. As you move the cursor, the mini toolbar appears as if by magic. The mini toolbar contains some of the more commonly used formatting commands that PowerPoint gueses you are likely to use. Using it, you can bold text, italicize it and do various other text formatting tasks, all at the click of a button. You will probably be familiar with all of the commands available on the mini toolbar, so we won't dwell on them.</div>
<div style="text-align: center;">
<img alt="The Mini Toolbar In Microsoft PowerPoint" src="http://www.electricteacher.com/images/powerpoint-mini-toolbar.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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If you want to apply more adventurous formatting, head over to the ribbon. When you select text, the Format contextual tab appears. On this tab are many different formatting functions. Let's get to grips with formatting text by running through a quick example.</div>
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Let's increase the font size and bold some text. To do that, all we have to do is select the text and then press ctrl-b. To increase the font size incrementally, press ctrl-shift->. You can keep pressing it until you get the right size, or select a specific font size from the ribbon. Click on the Format contextual tab and then click on the More button in WordArt styles.</div>
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<img alt="WordArt Styles In Microsoft PowerPoint" src="http://www.electricteacher.com/images/word-art-styles.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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Pick a style that you like and click to apply it. Alternatively, hover over a style to see a live preview applied temporarily. When you move the mouse away from the style, the live preview is removed. This is what I came up with when I applied a WordArt style:</div>
<div style="text-align: center;">
<img alt="Formatted Text In Microsoft PowerPoint" src="http://www.electricteacher.com/images/formatted-text-in-powerpoint.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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                                                        That looks pretty good!</div>
</div>

How To Format Text In Powerpoint

Most of the time, you will probably leave the text you type in your PowerPoint presentation as it is, without formatting it. However, some...

Content Placeholders In PowerPoint

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In Microsoft PowerPoint, placeholders are boxes with dotted borders that contain content and reside within a slide layout. All built-in slide layouts that come with PowerPoint contain content placeholders. If you click on the bottom half of the New Slide button, PowerPoint displays all the slide layouts you can insert, and on each you can see content placeholders.</div>
<div style="text-align: center;">
<img alt="Content Placeholders In PowerPoint" src="http://www.electricteacher.com/images/content-placeholders-in-powerpoint.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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If you insert a two content slide layout, for example, you will get three placeholders: one for the slide's title, and two for the content. To add you own text, click in a placeholder and start typing. You can style the text however you please, using the usual formatting options.</div>
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But how does PowerPoint know what placeholders should appear on each slide? This is determined by the slide master. If you click View > Master Views > Slide Master, you can see all the slide layouts available for use in your presentation. The layout on each is controlled by, among other things, the content placeholders on them.</div>
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Click on any slide layout to select it and you'll see the placeholders already present. You can add new placeholders by clicking Insert Placeholder in the Mater Layout group of the Slide Master tab. If you click the top half of the button, you'll add the same placeholder as you added last time, whereas if you click the bottom half, you get a choice of placeholders to add.</div>
<div style="text-align: center;">
<img alt="Content Placeholders" src="http://www.electricteacher.com/images/content-placeholders.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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Usually, you won't add content placeholders to existing slide layouts (though you might). Placeholders are more useful when you create a new slide layout. We'll cover this in more detail in the Slide Master Tutorial.</div>
</div>

Content Placeholders In PowerPoint

In Microsoft PowerPoint, placeholders are boxes with dotted borders that contain content and reside within a slide layout. All built-in sl...

Adding A Textbox In PowerPoint

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When adding text to their PowerPoint presentations, many people limit themeselves to using only the placeholder boxes that are present by default when you add a new slide. For example, when you add a title and content slide, there is always a title placeholder in which you will see the words "Click to add title" and a content placeholder that displays the words "Click to add text". It's then a simple case of clicking into each of those boxes and then typing your content.</div>
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However, another way of adding text that gives you more flexibility over positioning is to add a textbox. Click Insert > Text > Text Box, and the cursor will change to this shape:</div>
<div style="text-align: center;">
<img alt="Insert A Textbox In Microsoft PowerPoint" src="http://www.electricteacher.com/images/insert-a-textbox-in-microsoft-powerpoint.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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Left click with the mouse and drag out the textbox. Once the text box has been drawn, you can start typing in it. When you drag out your initial text box, it retains it's width, but the height contracts temporarily to be the height of one line of text. When you typr multiple lines, the height will adjust to fit, but the width of the textbox will remain fixed.</div>
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This is what the textbox looks like:</div>
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<img alt="PowerPoint Textbox" src="http://www.electricteacher.com/images/powerpoint-textbox.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
<div style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px; margin-bottom: 1.5em; padding: 0px;">
You can see resizing handles at each corner and also halfway along each edge. You can resize the textbox by clicking and dragging on any of those handles.</div>
<h2 style="color: #4c7cbf; font-family: arial, verdana, sans-serif; font-size: 1.3em; line-height: 21px; margin: 0px 0px 5px; padding: 0px;">
Moving A Textbox In PowerPoint</h2>
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Moving a textbox around in PowerPoint is as easy as drag and drop. If you are not careful, though, you will end up draging the resizing handles. The first thing you have to do is select the textbox as a whole. To do this position the cursor over one edge of the textbox until you see a double headed cursor.</div>
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<img alt="Select The Textbox" src="http://www.electricteacher.com/images/double-headed-cursor.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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When you see the cursor change shape, click on the box. When the textbox is selected, the dashed bounding lines become solid lines, as shown below.</div>
<div style="text-align: center;">
<img alt="The Textbox Is Selected" src="http://www.electricteacher.com/images/select-the-textbox.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
<div style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px; margin-bottom: 1.5em; padding: 0px;">
Now you can mov ethe textbox around either by clicking and dragging with the mouse, or by pressing the arrow keys on your keyboard.</div>
<div style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px; margin-bottom: 1.5em; padding: 0px;">
Now that you've learnt how to add textboxes to your PowerPoint presentations, why not spice them up by <a href="http://megaprotypers.blogspot.com/2013/12/inserting-images-in-powerpoint.html" style="color: #4c7cbf; text-decoration: none;">inserting images</a>.</div>
</div>

Adding A Textbox In PowerPoint

When adding text to their PowerPoint presentations, many people limit themeselves to using only the placeholder boxes that are present by ...

The Six Different PowerPoint Views

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There are 6 different views you can use to look at your PowerPoint presentation and each one has its advantages over the others. The default view in PowerPoint is normal view. This means that when you sart PowerPoint, and as lond as you don't change the view, you will be working in Normal View. There are two place to change to a different view: at the top of the left side panel and at the bottom of the workspace to the right (next to the zoom slider). OK, make that three, as you can also see the presentation views on teh View tab!</div>
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To change to Slides View or Outline view, click the corresponding tab at the top of the left side panel:</div>
<div style="text-align: center;">
<img alt="Slides View and Outline View" height="21" src="http://www.electricteacher.com/images/slides-view.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" width="200" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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To change to any of the other PowerPoint view, use the small toolbar at the bottom:</div>
<div style="text-align: center;">
<img alt="Normal View, Slide Sorter View, Reading View, Slide Show" src="http://www.electricteacher.com/images/normal-view.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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Here is an explanation of how you should use the different views:</div>
<table class="gridlines" style="color: black; font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"><tbody>
<tr><th style="background-color: black; background-image: url(http://www.electricteacher.com/images/gridline-bg01.jpg); background-position: initial initial; background-repeat: repeat no-repeat; color: white;">PowerPoint View</th><th style="background-color: black; background-image: url(http://www.electricteacher.com/images/gridline-bg01.jpg); background-position: initial initial; background-repeat: repeat no-repeat; color: white;">Description</th></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Slides View</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">This is a great place to view the slides in your presentation as thumbnail-sized images while you edit. The thumbnails make it easy for you to navigate through your presentation and to see the effects of any design changes. You can also easily rearrange, add, or delete slides here</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Outline View</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">This is a great place to start writing your content, to capture your ideas, plan how you want to present them, and move slides and text around. The Outline tab shows your slide text in outline form.</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Normal View</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Normal view is the main editing view, where you write and design your presentations.</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Slide Sorter View</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Slide Sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you create your presentation, and then also as you prepare your presentation for printing.</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Reading View</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Use reading view to deliver your presentation not to an audience (via a large screen, for example), but instead to someone viewing your presentation on their own computer. Or, use Reading view on your own computer when you want to view a presentation not in full-screen Slide Show view, but in a window with simple controls that make the presentation easy to review. You can always switch from Reading view to one of the other views if you want to change the presentation.</td></tr>
<tr><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Slide Show View</td><td style="border-color: rgb(204, 204, 204); border-style: solid; border-width: 0px 1px 1px; font-size: 1em; margin: 0px; padding: 0px 10px;">Use Slide Show view to deliver your presentation to your audience. Slide Show view occupies the full computer screen, exactly like an actual presentation. In this view, you see your presentation the way your audience will. You can see how your graphics, timings, movies, animated effects, and transition effects will look during the actual presentation.</td></tr>
</tbody></table>
</div>

The Six Different PowerPoint Views

There are 6 different views you can use to look at your PowerPoint presentation and each one has its advantages over the others. The defau...

Move Slides In PowerPoint

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You've spent time planning how you want your presentation to look and you've painstakingly designed it's look and feel. You've taken great care with every stylish slide you've added. But oh oh, you know see that slide 6 actually belongs before slide 5! What do you do, start again from scratch? There is no need. All you have to do is move the slide. You can change the sequence of your slides by moving them around your presentation.</div>
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To move a slide in your presentation, all you have to do is drag and drop it where you need it. As you drag the slide, you should see an insertion point that looks like eithe a horizontal or vertical line, depending on which PowerPoint view you are using, that tells you where your slide will appear.</div>
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If you have many slides to move around, and want to get an overall view of how your slides are organised, using the Slide sorter view is your best option.</div>
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You can move several slides around as a group by selecting them all first and then dragging and dropping them. To select multiple slides, hold down the control key on your keyboard as you click on additional slides. Alternatively, if the slides you need to select occur in an unbroken sequence, you can select the first slide and then hold down the shift key as you click on the last slide.</div>
<h2 style="color: #4c7cbf; font-family: arial, verdana, sans-serif; font-size: 1.3em; line-height: 21px; margin: 0px 0px 5px; padding: 0px;">
Moving Slides With Keyboard Shortcuts</h2>
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Another way to move slides around is to cut and paste them. Select the slide(s) you want to move and then right click > Cut. Select the slide that is positioned<em>before</em> where you want the slide to go and then right click > Paste. The slide(s) will appear after the selected slide. If you want to speed things up, you can use keyboard shortcuts: select the slide you want to move, press ctrl-x to cut it and then ctrl-v to paste it.</div>
<div style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px; margin-bottom: 1.5em; padding: 0px;">
Dragging and dropping your slides is probably the easiest method to use.</div>
</div>

Move Slides In PowerPoint

You've spent time planning how you want your presentation to look and you've painstakingly designed it's look and feel. You...

Deleting Slides In PowerPoint

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Now that you've learned how to <a href="http://megaprotypers.blogspot.com/2013/12/adding-new-slides-to-powerpoint.html" style="color: #4c7cbf; text-decoration: none;">add slides to a presentation</a>, the time has come to learn how to delete unwanted slides. Deleting slides can be performed in three ways. Select the slide and then</div>
<ul style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px; list-style: none;">
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Press the delete key on the keyboard</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Pres the backspace key on the keyboard</li>
<li style="background-color: white; background-image: url(http://www.electricteacher.com/images/bullet01.gif); background-position: 0px 3px; background-repeat: no-repeat no-repeat; font-size: 1em; margin: 0px; padding: 0px 0px 0px 20px;">Right click on the slide and select Delete Slide</li>
</ul>
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Also, there are a variety of places that you can delete the slide in question. The easiest way is to work in Normal View (on the View tab, in the Presentation Views group, click Normal). You can then work on either Slides or Outline tab: find and select the slide you want to delete and then press the delete key. You can select multiple slides by holding down the control key as you click on additional slides. If you press the delete key now, you will delete all the selected slides. If you have a group of slides that run in sequence, you can select them all by selecting the first one and then holding down the shift key whilst you click on the last slide.</div>
<div style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px; margin-bottom: 1.5em; padding: 0px;">
If you have many slides to delete, you may find it easier from an organisational point of view to work in Slide Sorter View (read all about <a href="http://megaprotypers.blogspot.com/2013/12/the-six-different-powerpoint-views.html" style="color: #4c7cbf; text-decoration: none;">PowerPoint Views</a>). The same process applies: select single or multiple slides and then press the delete key.</div>
</div>

Deleting Slides In PowerPoint

Now that you've learned how to add slides to a presentation , the time has come to learn how to delete unwanted slides. Deleting slid...

Adding New Slides To A PowerPoint Presentation

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There are a couple of ways to add a new slide. In each way, the slide that is currently selected is important as the new slide will be placed after the selected one. This means that if you want to insert a slide before the end of the presentation, you will need to select the slide that appears before the one you want to insert. To select the slide, just click on it. You can select the slide in whichever view you happen to be using, whether it's Slides View or Outline View.</div>
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Once you have selected a slide, click Home > Slides > New Slide. You'll notice that the New Slide button is in two halves.</div>
<div style="text-align: center;">
<img alt="Add a new slide" src="http://www.electricteacher.com/images/add-a-new-slide.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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If you click the top half of the New Slide button, the default Title and Content type slide will be added. If, instead, you click the bottom half of the button, you will be able to select what type of slide is added.</div>
<div style="text-align: center;">
<img alt="Choos what slide type to add" src="http://www.electricteacher.com/images/choose-what-slide-to-add.gif" style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;" /><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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Once the new slide has been added, you can click into one of the editable content boxes to make your changes.</div>
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The keyboard shortcut for adding new slides is <strong>ctrl-m</strong>.</div>
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Adding New Slides To A PowerPoint Presentation

There are a couple of ways to add a new slide. In each way, the slide that is currently selected is important as the new slide will be pla...

Open An Existing PowerPoint Presentation

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There are several reasons why you might need to open an existing Microsoft PowerPoint presentation instead of creating a new one. You might have previously saved an incomplete presentation and now need to dos ome more work on it. Alternatively, you might want to open a complete presentation and actually run it for an audience. Whatever the reason, opening an existing presentation is quite easy.</div>
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Start PowerPoint and then click the File tab > Open. The usual Open file dialogue box that you may already be familiar with opens and you use this to locate your presentation.</div>
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<a href="http://www.electricteacher.com/images/file-open-dialogue-box.gif" style="color: #4c7cbf; font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"><img alt="Open an existing PowerPoint template" src="http://www.electricteacher.com/images/file-open-dialogue-box-small.gif" style="border: none;" /></a><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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When you find your presentation, either double click it to open it, or select it and then click Open. The presentation will then open for you to either work on it or run it.</div>
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The keyboard shortcut for opening a presentation the same as that for opening existing documents in other Microsoft Office programs: <strong>ctrl-o</strong>.</div>
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Open An Existing PowerPoint Presentation

There are several reasons why you might need to open an existing Microsoft PowerPoint presentation instead of creating a new one. You migh...

Save Time And Effort By Using A PowerPoint Template

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One way of creating a presentation is to start from scratch. However, you can save time and effort if you base your new presentation on a template. A template defines the background, font styles, colours and sizes for your placeholders, as well as selected bullets that match the template. Using a template means that you don't need to worry about defining those aspects yourself. PowerPoint comes with a number of stylish templates built in that you can use immediately, and you can download additional ones from office.com.</div>
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To create a PowerPoint presentation using a template, click the File tab > New, and the following panel will be displayed.</div>
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<a href="http://www.electricteacher.com/images/create-a-powerpoint-presentation-using-a-template.gif" style="color: #4c7cbf; font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px; text-decoration: none;"><img alt="Create a PowerPoint presentation based on a template" height="279" src="http://www.electricteacher.com/images/create-a-powerpoint-presentation-using-a-template-small.gif" style="border: none;" width="400" /></a><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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Clicking on a template category will display thumbnail images of all the templates within that category. When you find a template you like the look of, click on its thumbnail to select it and you will see a preview of it on the right of the panel. You can then click Create to create your PowerPoint presentation based on this template.</div>
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<a href="http://www.electricteacher.com/images/powerpoint-template-preview.gif" style="color: #4c7cbf; font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px; text-decoration: none;"><img alt="Preview of a PowerPoint template" height="279" src="http://www.electricteacher.com/images/powerpoint-template-preview-small.gif" style="border: none;" width="400" /></a><span style="font-family: arial, verdana, sans-serif; font-size: 15px; line-height: 21px;"></span></div>
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Sometimes you just can't find a template that precisely matches what you need, and in these circumstances, what many people do is use a template that is the closest fit and then modify it.</div>
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There are many free templates available from within PowerPoint, and also freely downloadable from other websites on the internet. In addition to using those that ship with PowerPoint, you can also purchase stylish and professionally designed <a href="http://www.smiletemplates.com/">T<span style="color: #4c7cbf;">emplates for PowerPoint Presentations</span></a> from vendors like SmileTemplates.</div>
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Save Time And Effort By Using A PowerPoint Template

One way of creating a presentation is to start from scratch. However, you can save time and effort if you base your new presentation on a ...